Fourth Telecon of the Task Team of GEO Task ID-03

Telecon
June 4, 2012, 13:00 - 14:00 UTC

Minutes (Version 0.3 of 2012- 6- 5 17: 1)

Participants:


Douglas Cripe, GEO Secretariat (Contributor, GEO Sec.)
Hans-Peter Plag, NBMG, University of Nevada, Reno (Task Co-Lead (IEEE) and Point of Contact)
Bente Lilja Bye, BLB (Contributor, EC - EGIDA)
Paula Diaz, UAB-CREAF (EGIDA, GeoViQua)
Ian McCallum, IIASA (Co-Lead, EGIDA Project and EC)
Michael Nyenhuis, University of Bonn (Contributor, Germany)
Vera Djepa, GMI (Co-Lead, U.K.)
Eva Sevillano, UAB (GeoViQua)

Agenda:

1 Acceptance of the Agenda, Minutes of T3 and M1, Action Items

2 Task team activity and commitment

3 Report from the WPS

4 Follow-up of the F2F meeting

5 GEOSS Science and Technology Service Suite

6 Any other business

7 Date and Time of the next ID-03 Monthly Telecon
It is proposed to organize the next ID-03 telecon on JUly 3, 2012.

8 Summary of Action Items

Notes:

1 Acceptance of the Agenda, Minutes of T3 and M1, Action Items

Hans-Peter Plag opened the meeting. He reported that Vesna Crnojevic-Bengin, PoC of ID-04, Component 2, and David Kocman had informed him that they were unable to participate in the telecon. The draft agenda was accepted as proposed. There were no comments on the minutes of ID03-T3 and ID03-M1.

The Action Items were briefly reviewed. Ian McCallum reported that he would address several of his action items related to data citation (ID03-M1-1, 2, 4) in the next weeks. Related to ID03-M1-3, Hans-Peter Plag reported that he had discussed the implementation of the data citation guidelines with the GCI Provider group, and this group was now waiting for a proposed text for the Web Portal.

Concerning

Action Item ID03-M1-5: Hans-Peter Plag will prepare a draft GEO label concept and implementation plan and distribute it to the Task team for discussion. Responsible: Hans-Peter Plag, Deadline: 2012-05-31,

it was asked whether Hans-Peter Plag was in contact with Joan Maso. He explained that the concept paper would be distributed to the Task Team, and thus Joan Maso would also get it for comments.

The need to solicit more proposals for compelling examples for the Protfolio was emphasized, and all Task Team members are encouraged to solicit relevant proposals.

Concerning

Action Item ID03-T3-2: Bente Lilja Bye and Joan Maso will prepare the next version of the GEO Label white paper document and distribute it to the Task team. Responsible: Bente Lilja Bye, Joan Maso, Deadline: 2012-04-21,

Bente Lilja Bye had the opinion that this was a misunderstanding and the white paper was no longer intended to be written. Hans-Peter Plag explained that the white paper was still needed. Bente Lilja Bye concluded that she would contact Joan Maso to discuss how to proceed.

2 Task team activity and commitment

Hans-Peter Plag stated that progress in most Task activities was slow, and contributions to Task activities originated from very few Task Team members. Bente Lilja Bye disagreed and stated that more activities were going on. Hans-Peter Plag responded that this might be so but since he did not receive reports on these activities, he could not report on them in the Task Sheet. He also pointed out that, for example, for the meeting portal (Activity 4.2), no input was provided by any Task Team member. Several activities had no leads and some had no contributors at all. Ian McCallum supported the view that the contributions of Task Team members were not satisfactory. Douglas Cripe proposed that activities that are likely not going to be carried out should be flag as such in the Task Sheet. Hans-Peter Plag mentioned that the current web-based Task Sheet does not have sufficient choices for the Status of an activity. Michael Nyenhuis proposed to consider a prioritization of the activities. Hans-Peter Plag explained that he personally prioritized those activities that result in infrastructure serving S and T communities. He suggested that all Task Team members should send their personal prioritization to him and he would aggregate this into a list of priorities.

Action Item ID03-T4-1: Douglas Cripe will investigate whether additional options can be made available for the status of a Task activity in the Task Sheet. The new options should include 'suspended'. Responsible: Douglas Cripe, Deadline: 2012-06-30.

Action Item ID03-T4-2: All Task Team members will provide their personal prioritization of Task Activities to Hans-Peter Plag, who will prepare an aggregated overview over the prioritizations. Responsible: All, Deadline: 2012-06-30.

3 Report from the WPS

Hans-Peter Plag reported that the individual Task reports presented at the WPS gave a good overview of the planned and on-going Task activities. Most presentations used the template provided by the GEO Secretariat and included many ideas on how to improve user engagement and what the role of the CoPs should be. However, he had not seen a synthesis of all these ideas. Douglas Cripe mentioned the WPS report provided by the GEO Secretariat, but he was not sure, whether the recommendations concerning user engagement and CoPs had been analysed and summarized in the report.

Action Item ID03-T4-3: Hans-Peter Plag will check to what extent the individual ideas presented at the WPS concerning user engagement and the role of the CoPs were analysed and included in the WPS report. He will report back to the Task Team. Responsible: Hans-Peter Plag, Deadline: 2012-06-30.

Task Team members who participated in the WPS include Bente Lilja Bye, Joan Maso, Michael Nyenhuis, Stefanie Goebel, and Hans-Peter Plag. Hans-Peter Plag was the only Task Team member who participated in the subsequent Board meetings. He reported that the Boards focused strongly on evaluation of Task activities and reporting to ExCom while little was discussed that would help Tasks with cross-cutting issues. Douglas Cripe commented that the meetings were the first Board meetings, and the Boards needed time to develop their own role. Hans-Peter Plag emphasized the need for a process that would allow Task outputs that need higher level recognition or endorsement to be brought to the Boards, ExCom, or Plenary. He used the example of developing a measure for relevance of requirements and datasets (by ID-04), which in his opinion needs to be endorsed by the Plenary to make any sense. Douglas Cripe mentioned that there is a plan to have a Work Plan Forum in addition to the Work Plan Symposium, and suggested that this might be the place for the discussion of such outputs. Hans-Peter Plag found the step from Task component level to Work Plan Forum too large and expressed concern that this would not lead to a consensus.

4 Follow-up of the F2F meeting

Hans-Peter Plag and Ian McCallum reported that the EGIDA-derived Splinter meeting at the EGU was successful with very good participation. The presentation of four compelling examples from the GEOSS Portfolio resulted in many positive reactions. The discussion of data citation and GEO Label demostrated the interest in these issues also outside the GEO community and gave some helpful feedback. The ID-03 meeting was small in size but helpful for the progress of Task activities.

5 GEOSS Science and Technology Service Suite

Hans-Peter Plag reported that over the last few weeks, a concept for a GEOSS Science and Technology Service Suite (G-STSS) had been developed with the goal to bring together all the different bits and pieces of infrastructure developed in the frame of ID-03. There was a discussion to have the G-STSS maintained by IEEE or by the GEO Secretariat. He mentioned that a specific URL would be acquired for the G-STSS. Bente Lilja Bye suggested that the URL should be a sub-URL of earthobservations.org. Hans-Peter Plag responded that if IEEE would operate the G-STSS, then the URL would certainly reflect this. He also mentioned a proposal for a registry bundle to be operated by IEEE (including the Standards and Interoperability Registry, Best Practices Wiki, the User Requirement Registry, and the Sementic Registry of the GCI), for which an URL independent of earthobservations.org will be used. Douglas Cripe supported the view that URLs can be independent as long as there is a link from the GEOSS Web Portal as the entry to these parts of the GCI.

Hans-Peter Plag mentioned that an extended abstract describing the G-STSS was nearly finished.

Action Item ID03-T4-4: Hans-Peter Plag will distribute the extended abstract on the G-STSS to the Task team. Responsible: Hans-Peter Plag, Deadline: 2012-06-10.

6 Any other business

Vera Djepa informed that she had submitted her commitment to Task activities to the PoC and declared that she wanted to contribute actively to the Task.

7 Date and Time of the next ID-03 Monthly Telecon

It was agreed to hold the next Telecon on July 2, 2012 at 13:00 UTC.

8 Summary of Action Items

Action Item ID03-T4-1: Douglas Cripe will investigate whether additional options can be made available for the status of a Task activity in the Task Sheet. The new options should include 'suspended'. Responsible: Douglas Cripe, Deadline: 2012-06-30.

Action Item ID03-T4-2: All Task Team members will provide their personal prioritization of Task Activities to Hans-Peter Plag, who will prepare an aggregated overview over the prioritizations. Responsible: All, Deadline: 2012-06-30.

Action Item ID03-T4-3: Hans-Peter Plag will check to what extent the individual ideas presented at the WPS concerning user engagement and the role of the CoPs were analysed and included in the WPS report. He will report back to the Task Team. Responsible: Hans-Peter Plag, Deadline: 2012-06-30.

Action Item ID03-T4-4: Hans-Peter Plag will distribute the extended abstract on the G-STSS to the Task team. Responsible: Hans-Peter Plag, Deadline: 2012-06-10.


Minutes prepared by Hans-Peter Plag, and Ian McCallum