Minutes (Version 0.1 of 2011- 8-20 4:22)

Agenda:

1 Acceptance of Agenda, Minutes of T5 (see draft minutes ), and Action Items (see AI List ).

2 Report from GEO Work Plan Symposium: Consequences for ST-09-02

3 Report from the GEO/EGIDA Stakeholder meeting, Bonn, May 9-11, 2011.

4 ST-09-02 Work Plan for 2011
Since ST-09-02 will not continue in the same constellation in 2012, it is important to agree on what the Task plans to achieve and complete by the end of the year.

5 Activity 2.2: GEO Label

6 Any other business

7 Date and Time of the Monthly Telecons
The next telecon is proposed for Monday, June 27, 2011 at 13:00-14:00 UTC.

8 Summary of Action Items

Notes:

1 Acceptance of Agenda, Minutes of T5 (see draft minutes ), and Action Items (see AI List ).

Concerning

Action Item ST2-T5-1: EGIDA will continue to improve the citation guidelines and work towards ver. 2.0, addressing the various shortcomings of the current guidelines. Responsible: Ian McCallum, Deadline: 2011-05-31;

Christoph Waldmann reported that related to

Action Item ST2-T5-2: Bente Lilja Bye will produce a review of existing geo-labels. Responsible: Bente Lilja Bye, Deadline: 2011-07-31,

Action Item ST2-T6-1: Christoph Waldmann will provide information on EUFOnet and focus on how it relates to the GEO Label. Responsible: Christoph Waldmann, Deadline: 2011-06-30.

Concerning

Action Item ST2-T4-2: All ST-09-02 members will provide information about major scientific conference to info@geo-tasks.org. Responsible: All, Deadline: 2011-05-31;

With respect to

Action Item ST2-T3-1: Hans-Peter Plag will draft a letter from the GEO Secretariat Director to the IAU, which will invite IAU for a dialog with GEO, potentially under the lead of the STC. Responsible: Hans-Peter Plag, Deadline: 2011-04-15,

Bente Lilja Bye mentioned that she had sent input related

Action Item ST2-T3-6: Bente Lilja Bye will provide a list of relevant science and technology conferences in the Health and Agriculture. Responsible: Bente Lilja Bye, Deadline: 2011-04-30.

2 Report from GEO Work Plan Symposium: Consequences for ST-09-02

Douglas Cripe reported that at the Work Plan Symposium there had been considerable discussion concerning the new management structure and also many discussions related to the contents of the new tasks.

He summarized the key points of the new work plan. In the Version 0.1, the tasks are organized in larger entities in three groups: Infrastructure (mainly GCI), Institutions and Development (most of the cross-cutting activities), and Information Services (the SBA). The activities of ST-09-02 are mainly in the Institutions and Development group, within ID-04 (Building Community and Increasing Awareness) and ID-05 (Ensuring GEOSS Sustainability). However, after the many discussions at the WP symposium, it was no longer clear what V1 will look like.

Douglas Cripe also emphasized that as a main outcome of the WP symposium, it was clear that most people were not too keen on Information Services and more in favor of decision support tools. The building of GEOSS should be driven by strategic target. It was also criticized that the SBAs were hidden, and focus was more on cross-cutting issues. People expressed their like for the SBAs and wanted them to come back in the title of tasks.

Concerning the time line, Douglas Cripe informed that Version 1.0 would be available by the end of June 2011, and the official comments would have to be submitted by the beginning of September 2011.

Hans-Peter Plag emphasized that at the WP symposium, the proposed management structure was objected by many, and alternatives were discussed. Douglas Cripe commented that for monitoring and evaluation purposes a stronger management would be advantage. However, the proposal was met with concerns, because it was not clear whether the resources for the proposed management boards would be available. There was a tendency to an approach based more on advisory and coordination.

Concerning ST-09-02, it was reported that it was not yet clear where the deliveables would end up. Bente Lilja Bye informed that she had talked to Alexia Massercant, who expressed the wish that the old tasks should be engaged in the new WP.

Douglas Cripe confirmed that there will be a new task corresponding very much to the current ST-09-02, and this was proposed by EC and IEEE.

3 Report from the GEO/EGIDA Stakeholder meeting, Bonn, May 9-11, 2011.

Several participants reported that the GEO/EGIDA workshop in Bonn was a very successful workshop with many good discussions. A workshop report was under preparation, and this report will give a much better overview.

4 ST-09-02 Work Plan for 2011

• Activity 1: it was agreed that this activity needs to be revised, with a focus on a linkage to scientific organizations involved in promotion of science in their specific fields. More details are in a report
• Activity 2:
  • Activity 2.1: Depending on how the draft Version 1.0 of the citation standard is progressed through GEO, new activities will be required. The goal could be to have a version 2.0 by the end of the year. Bente Lilja Bye mentioned the many complicated issues to be addressed, necessitating a team effort. Ian McCallum agreed that the Version 2.0 should be a deliverable of the Task.
  • Activity 2.2: There was consensus that this should be included in the new WP.
  • Activity 2.3: Also this activity should be included in the new WP.
• Activity 3:
  • Activity 3.1: there do not seem to be resources to carry this out. Bente Lilja Bye commented that this is what everybody says, and she asked to keep this on the agenda. Douglas Cripe agreed to this.
  • Activity 3.2: There was consensus to keep this activity in the new WP. By the end of the year a starting library should have been developed.
  • Activity 3.3: This activity should be continued. By the end of the year, the portfolio should be completed with at least two examples per SBA.
• Activity 4:
  • Activity 4.1: Russell Lefevre reported that not much had been done. However, the activity should be kept.
  • Activity 4.2: Also this could be important for GEO, it was not clear whether this can be implemented.
  • Activity 4.3: There were doubts whether this could be kept in the new WP.
• Activity 5:
  • Activity 5.1: Russell Lefevre supported that this should be continued in the new WP. The interactive meeting page would be a valuable tool for many.
  • Activity 5.2: Should be kept. By the end of the year, a number of additional session should be organized.
  • Activity 5.3: Should be continued.
  • Activity 5.4: Bente Lilja Bye requested that this activity should be implemented. She proposed an alliance with ICSU's Grant challenges initiative. It would be good to bring in a science-focused position and to organize some symposiums.

5 Activity 2.2: GEO Label

6 Any other business

7 Date and Time of the Monthly Telecons

8 Summary of Action Items

Action Item ST2-T6-1: Christoph Waldmann will provide information on EUFOnet and focus on how it relates to the GEO Label. Responsible: Christoph Waldmann, Deadline: 2011-06-30.

Minutes prepared by Hans-Peter Plag